Question: I have Microsoft Office 2011 for Mac, which I use mainly with corporate clients who have a Windows version. Font substitution can cause terrible problems. I need to embed fonts if I hope to interact with Office users on Windows machines. Is there any way to embed fonts in documents?
Answer: Font embedding isn’t supported in the Macintosh versions of Word. Font embedding in Windows Word seems limited to TrueType fonts.
If you do a PDF, be aware that you can do that with the PDF maker included with Word (which has a poor reputation), or, you can use the Mac OS X Print command and the Save as PDF feature, or, you can print to a PostScript file and distill with Acrobat Distiller.
All three ways to make a PDF resulted in the fonts being embedded. However, if using Acrobat Distiller, you can turn the embedding off if desired.
In addition, all three files looked almost 100% identical. The PDF made via the Print > Save as PDF command might have been just slightly better in quality but the difference is very, very slight.
If you need to send a Mac Word file to a Windows user, then use one of the fonts that is shared between the Mac and Windows versions of Word/Office and send the font along with the Word document.
(Answer by Denver Dan)